EXECUTIVE SHERPA

If you have an ambitious, outgoing personality who can keep our startup executives organized and on track we need you to crack the whip!


THE OPPORTUNITY:

We are looking for a competent Executive Assistant (i.e "Sherpa") to provide personalized administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the co-founders working life and communication. Your job is to make their lives more efficient! To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. This is an excellent opportunity to join a small start-up company with a rapidly growing youthful and energetic team.

YOUR KEY TRAITS:

  • Organized and exceptional time management skills
  • Ability to multitask like a ninja
  • Processional level verbal and written communication skills
  • Ability to work in a fast-paced environment and adapt to changes quickly
  • Strong computer skills in: MS Office (Word, Excel, Powerpoint), G Suite (Gmail, Google Drive, Calendar), and be able to learn new software quickly

STUFF WE'LL TRUST YOU WITH:

  • Ensure administrative functions are operated in an efficient and organized manner
  • Record and distribute detailed notes after each meeting
  • Manage e-mail correspondence and take action on e-mail requests
  • Manage, maintain, and prioritize task lists, daily schedule and ensure deadlines are met
  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
  • Maintain and manage office supplies
  • Maintain and develop process documents and electronic files, folders, and contents
  • Organize and assemble resources for meetings, presentations, tradeshows, etc
  • Coordinate and make arrangements for on-site and off-site meetings and events including logistics (ie. communication, location, meals, materials, and travel.)
  • Handle executive requests and queries appropriately and in a timely manner
  • Handle basic bookkeeping tasks

REQUIREMENTS:

  • 3-5 years experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in computer software programs
  • Ability to multitask and prioritize daily workload
  • Able to take direction and adapt to our work environment
  • Discretion and confidentiality
  • High School diploma; additional qualification as personal assistant an advantage; business management and industry knowledge an asset

THE PERKS:

  • Full time
  • Competitive salary
  • Extended benefits plan
  • Company phone + laptop
  • Flexible work environment
  • Team dinners, drinks and other fun stuff!

BEFORE APPLYING


Please become familiar with our products! We are passionate about our story as entrepreneurs who have made a successful business designing and manufacturing on-trend products. We are a small team and looking for the right fit. You should be someone who finds an interest in our industry and thinks our products are as cool as we do!

Only applicants with a tailored cover letter or personalized description will be considered. We want to work with you, and want you to work with us, so tell us why in your own words!